Filters are one of the coolest and the best feature that Gmail is offering. If you setup Filters properly, they can offer real ease in email management. Filters help you saving time and space when it comes to unwanted emails within your inbox, and introduce you to multi-functionality of gmail labels and how to use them. As per my understanding no other email service provides feature like Filters. Filter has two parts in first one you setup a query and in 2nd part you decide what to do with mails that showed up consequently or even in future. Filters can be little frustrating if you do not know how to make them work properly. In this post I will make an effort to explain Filters, and how they can make life simpler by cutting many jobs to be done manually.
Steps – Click Settings Link on top right corner of the Gmail account. Simply click Filters tab to open it, if you don’t setup any filters yet then it’s likely to be a blank page. Discover youself to be produce a new filter link; click it to create a new filter.
You will be come to next page; here you can see five input boxes called From, To, Subject, Has the Words, Doesn’t have, one check box labeled as Has Attachment and three buttons defined as Cancel, Test Search and Next Step. This really is it; now you have to build some query and test it to make certain its working properly.
From Field: The From Field is to cope with mails you getting from one or more source. For instance should you be getting a lot of forwarded mails from different email id(s), you can put those email id(s) in From Field and do whatever you should do together. You are able to assign Label, Archive or even delete without even taking a look at them.
To Field: This field can be used as both incoming and outgoing mails. In order to create a filter for mail addressing, this is a field where you have to add your id. If you want to handle outgoing mails to several ids you have to add that particular id here. If this step is done you are able to Label, Archive, Forward or even delete it.
Subject Field: This industry works as a search box, you can include word(s) or phrase and Gmail will keep a check on all mails. Provides the words and Doesn’t have Field:
You can include word(s) or phrase within this field and Gmail will hunt for given query in every mails. Has Attachment Check box: Click and it will be possible to view only mails that have attachments along with them.
Once you have your query built click on Test Search to view they are working right or otherwise. When you find yourself done click Next Step button to proceed. Now you have to indicate an action to get implemented on the results. Gmail provides you with seven different actions that you could apply. Since these are checkboxes, you could have one or more actions applied to the searched results. Furthermore, the actions are executed not only on new incoming messages but additionally on older ones living in your inbox.
If you are subscriber for any email list you can make filter of this in only a single click. This is exactly what you have to do, open that message, click show detail button, their you can see option of email list. In front of it you can zasikq a hyperlink Filter messages out of this subscriber list, click and you may forwarded to filter page, here you can test search and you are carried out by using it. Do remember you may create Labels for newly created filter right their.
You could have as much email filters as you would like in Gmail. However, going overboard will be a waste of time and resources. Gmail filters exist to assist you managing emails and stay more productive so make use of them wisely.